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SooSL privacy policy

Updated: December 2, 2020

What is SooSL?

SooSL is software for deaf people. SIL International (7500 W. Camp Wisdom Road, Dallas TX 75236, USA, https://www.sil.org) developed SooSL. SIL is an international organization that helps deaf people use their sign languages better. How does SIL help? One way is by making SooSL. With SooSL, deaf people can:

What do special words mean in this policy?

When we say “we”, “us”, or “our”, we mean SIL International. Sometimes we just say “SIL”.

When we say “SooSL”, we mean two things:

When we say “you” or “your”, we mean anyone who uses SooSL. Some users only read dictionaries; other users create them.

When we say “dictionary creators” or “creators”, we mean people who use SooSL to make sign language dictionaries.

Why this privacy policy? What does it include?

Sometimes, when you use SooSL, we will collect personal information about you. Personal information is any information about you. It includes information that someone can use to identify who you are. In this policy, we tell you:

This policy is a legal agreement between you and us. If you want to use the SooSL website or send us information from SooSL on your computer, you must accept this policy. If you don’t accept it, you must not use this website or send information to us.

See also the general privacy policy for SIL software.

This policy does not apply to everyone. It is only about you, us and people we ask to help you. We can’t control what anyone else does. For example, we may suggest that you use other websites or software. We may give you links to them. When you use those links, you will leave SooSL. Please notice when you do so. If you give personal information to other websites or software, other people are responsible for that information. We are not. They should have their own privacy policies. Please read them.

Sometimes we combine your information with other people’s information. For example, we might count how many users we have from each country, or how many total hours people use the website each month. This combined information is not personal information. It doesn’t tell anything about you individually. So, this policy doesn’t say anything about this combined information. For example, we will sometimes report this combined information to other people, but they can’t use it to hurt you.

If you have questions about this policy or about how we use your information, please contact us.

What personal information do we collect? How do we use it?

We collect several types of information about you. In general, we use this information to help you use SooSL. Here are more details:

What other people do we tell about you?

Mostly, we only use your information ourselves. But, in some cases, we tell it to other people.

We do not allow other people to use your information to advertise to you or to sell you something. We do not sell, rent, or lease your personal information to other people.

Where does your information travel? Where do we store it?  How do we protect it?

When your information travels to us, it probably will leave your country. It may travel through several countries before it reaches us, and it may be stored in those countries.We have some control over what happens to your information while it travels to us, but not complete control. Some of it travels by email, which is not encrypted.

We store your information on several different computer systems,in different countries, including the United States, the United Kingdom, Romania, and possibly others. The only people who can see it are people who work for SIL International, or people who are helping us help you. We don’t let other people see it.

We will do reasonable things to protect your personal information, but no security system is perfect. We can’t promise that we will always succeed. If you want to use the SooSL website or send information to us from SooSL software on your computer, you must agree that

If we learn that someone has broken into our computer systems, and possibly has seen or changed your personal information, we will investigate. If this is a crime, we will cooperate with police while they investigate the crime. If we think others may hurt you because they know your information, or if the law requires, we will tell you by email. We will tell you what happened, how it may affect you, and how you can protect yourself.

When you use the SooSL website, some of your personal information is stored on your own computer. You control this information. There are different types; one type is called a “cookie”, another is called “local storage”. The SooSL website may use either type to remember how you work, to give you a more personal experience. You can choose not to let SooSL store this information on your computer, but then you will not be able to log in or see private dictionaries. Information about how you use the SooSL website is stored with your browser (Chrome, Edge, Safari, Firefox, etc.). You can delete browser information by emptying the browser cache, and by deleting cookies and other personal information from inside your browser.

When you use SooSL software on your computer, SooSL stores some information about how you use it in settings files. You can delete that information when you uninstall theSooSL software.

How long do we keep your information?

We will keep your information as long as required so that:

If you don’t use the SooSL website for three years,we may send you an email asking if you want to keep using the website. If we don’t get an answer in one month, we may delete your account and all information about you.

If we stop providing the SooSL website, we will delete all your personal information, unless some law requires us to keep it.

How can you change or delete your personal information?

If you tell us to change or delete personal information about you, we will do so if we can. However, you need to understand some things about changing or deleting your information:

What about privacy of children?

We do not personal information about children, unless their parents approve them to create an account on the SooSL website. In that case, we only collect the basic information needed to create an account (name and email address). If you think someone under age 18 has sent personal information to us—any information that we should not know—please contact us, and we will delete it.

What happens when we change this policy?

We may sometimes change this policy. We have the right to do so. We don’t have to ask you first. When we change it, we will change the date at the beginning of the policy. If you want, check this date any time to see if it has changed. We may also tell you about the change in other ways, but we don’t promise to do that. We only promise to change the date above.

When we change the policy, we will start following it immediately. If you continue to use the SooSL website or send us information from SooSL on your computer after the changes, what happens? It means you agree to the changes. If you don’t agree, you must stop sending us personal information. However, we will still follow the old policy for information we collected before we made the changes.

How can you contact us?

You can write to us at [email protected] in English, Spanish, French, or Romanian. Or, you can send us a link to a video in ASL or International Sign.

What are the laws? What are your legal rights?

The rest of this policy is about laws that apply to us and your personal information. We intend to follow all laws that apply to us and you. You have many legal rights about your personal information. Unfortunately, we have to tell you these rights using legal language. We are sorry that it is harder to understand. If you have questions about your rights, ask us, and we will try to explain them. If you want to use your rights, contact us.

  1. you have the right to withdraw consent where you have previously given your consent to the processing of your information;
  2. you have the right to object to the processing of your information if the processing is carried out on a legal basis other than consent;
  3. you have the right to learn if information is being processed by us, obtain disclosure regarding certain aspects of the processing and obtain a copy of the information undergoing processing;
  4. you have the right to verify the accuracy of your information and ask for it to be updated or corrected;
  5. you have the right, under certain circumstances, to restrict the processing of your information, in which case, we will not process your information for any purpose other than storing it;
  6. you have the right, under certain circumstances, to obtain the erasure of your Personal Information from us;
  7. you have the right to receive your information in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that your information is processed by automated means and that the processing is based on your consent, on a contract which you are part of or on pre-contractual obligations thereof.

In addition, you may have other rights in specific places. It depends on the laws in those places. The next two sections talk about your rights in Europe and in California.

Rights in Europe

Many countries in Europe have a law called the General Data Protection Regulation (GDPR). Mostly, it requires things that we have already promised above. Here are the details, in legal language:

  1. You have the right to request access to your Personal Information that we store and have the ability to access your Personal Information.
  2. You have the right to request that we correct any Personal Information you believe is inaccurate. You also have the right to request us to complete the Personal Information you believe is incomplete.
  3. You have the right to request the erase your Personal Information under certain conditions of this Policy.
  4. You have the right to object to our processing of your Personal Information.
  5. You have the right to seek restrictions on the processing of your Personal Information. When you restrict the processing of your Personal Information, we may store it but will not process it further.
  6. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
  7. You also have the right to withdraw your consent at any time where the Operator relied on your consent to process your Personal Information.
  8. You have the right to complain to a Data Protection Authority about our collection and use of your Personal Information.

For more information, please contact your local data protection authority in the European Economic Area (EEA).

Rights in California

If you live in California, United States of America, the law there gives you rights about “information for marketing purposes”. This is information that other people may use to try to sell you things. We do not share your personal information with other people for marketing purposes. So, California law does not apply to SooSL.